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Makro Administrator internship 2024
About the job
“We encourage people with disabilities to apply.”
Summary for Makro Administrator internship 2024:
To perform a wide range of administrative, specialized and personal support of a highly confidential nature to the Executive/Director and general administrative support to the rest of the function.
FUNCTIONS / RESPONSIBILITIES: Makro Administrator internship 2024
Personal Assistant Function
- Efficiently manage diaries to ensure that double bookings do not occur; facilitate changes and updates as necessary; book meeting rooms and schedule video conferences.
- Sort through emails on two different servers, respond where appropriate, and follow up on outstanding items.
- Receive visitors, make telephone calls as requested, screen incoming telephone calls, and answer routine questions from internal and external customers.
- Interact and aid employees at all levels of the Massmart/Walmart organization.
- Organize and expedite flow of work through the office.
- Prepare letters, memos, and reports to a professional standard whether own correspondence or on behalf of Line Manager
- Perform other relevant duties as requested.
- Send reminders and follow up on strategic deliverables and deliverables from meetings.
- Keep track of key projects
Travel Coordination
- Arrange secure travel for Executive/Director to various meetings and functions.
- Book flights, car hire, and accommodations internationally and domestically
- Coordinate travel for Massmart/Walmart visitors including local bookings for flight.
- Secure restaurant reservations and coordinate the logistics
Meetings/Functions Organization for Makro Administrator internship 2024
- Arrange venue for meetings/functions including sending meeting planners to invitees, booking of facilities, ordering of and servicing of refreshments, and ensuring technical aspects are in working order
- Prepare and print packs for distribution, provide reports, and record minutes for the Executive/Director’s meetings
Invoice Processing and Budget Reconciliation
- Receive, validate, photocopy, and take invoices through to Finance for payment.
- Perform monthly budget reconciliations, identify, and research discrepancies, and obtain Executive/Director approval as appropriate.
- Ensure procurement teams are creating the PO’s on request and keep track of the spend versus budget
- Follow up and ensure invoices received from service providers timeously.
- Ensure follow up with finance on the payments of received invoices
- Obtain monthly P&L reports and match that to the actual spend and services rendered. Highlight any discrepancies.
- Access SAP and manage P&L discrepancies with the cost centre owners
- Ability to extract SAP reports and reconcile payments vs services
also see:
Makro AND GAME IN-STORE SALES REP 2024
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Reports and presentations
- Source and collate material for Exco report monthly and compile all other reports as required. Ensure material is received, compiled and distributed on time. Ensure reports are formatted to a professional standard.
- Prepare professional presentations according to Line Manager requirements
Requirements:
Qualification
- Relevant NQF6 Secretarial/ PA qualification (National Diploma or Diploma).
- Relevant training certificates where required
Experience:
- Minimum 3 years’ relevant experience as a secretary or personal assistant at an executive level in a corporate environment
- Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook Experience
- >3 years on SAP FICO and management of budgets (Opex and capex) across multiple cost centres
Competencies and Skills Makro Administrator internship 2024
- Demonstrate Professional Judgment
- Meet internal and external customer needs
- Focus on execution and results
- Plan for and improve performance
- Build influence
- Form relationships
- Model ethics and compliance
- Adapt professionally
- Maintain a high level of confidentiality
- High level of computer literacy required
- Ability to interact at all levels of the organization internally and externally Must be confident in all communication and have a strong service orientation and focus. The ability to be pro-active
- Ability to handle pressure in a professional manner
- Ability to be assertive
“Employment Equity Policy Requirements may be applicable”