Makro Administrator internship 2024 : Service Management

Makro Administrator internship 2024
Makro Administrator internship 2024

Makro Administrator internship 2024

About the job

“We encourage people with disabilities to apply.”

Summary for Makro Administrator internship 2024:

To perform a wide range of administrative, specialized and personal support of a highly confidential nature to the Executive/Director and general administrative support to the rest of the function.

FUNCTIONS / RESPONSIBILITIES: Makro Administrator internship 2024

Personal Assistant Function

  • Efficiently manage diaries to ensure that double bookings do not occur; facilitate changes and updates as necessary; book meeting rooms and schedule video conferences.
  • Sort through emails on two different servers, respond where appropriate, and follow up on outstanding items.
  • Receive visitors, make telephone calls as requested, screen incoming telephone calls, and answer routine questions from internal and external customers.
  • Interact and aid employees at all levels of the Massmart/Walmart organization.
  • Organize and expedite flow of work through the office.
  • Prepare letters, memos, and reports to a professional standard whether own correspondence or on behalf of Line Manager
  • Perform other relevant duties as requested.
  • Send reminders and follow up on strategic deliverables and deliverables from meetings.
  • Keep track of key projects
Travel Coordination
  • Arrange secure travel for Executive/Director to various meetings and functions.
  • Book flights, car hire, and accommodations internationally and domestically
  • Coordinate travel for Massmart/Walmart visitors including local bookings for flight.
  • Secure restaurant reservations and coordinate the logistics
Meetings/Functions Organization for Makro Administrator internship 2024
  • Arrange venue for meetings/functions including sending meeting planners to invitees, booking of facilities, ordering of and servicing of refreshments, and ensuring technical aspects are in working order
  • Prepare and print packs for distribution, provide reports, and record minutes for the Executive/Director’s meetings

Invoice Processing and Budget Reconciliation

  • Receive, validate, photocopy, and take invoices through to Finance for payment.
  • Perform monthly budget reconciliations, identify, and research discrepancies, and obtain Executive/Director approval as appropriate.
  • Ensure procurement teams are creating the PO’s on request and keep track of the spend versus budget
  • Follow up and ensure invoices received from service providers timeously.
  • Ensure follow up with finance on the payments of received invoices
  • Obtain monthly P&L reports and match that to the actual spend and services rendered. Highlight any discrepancies.
  • Access SAP and manage P&L discrepancies with the cost centre owners
  • Ability to extract SAP reports and reconcile payments vs services

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Reports and presentations

  • Source and collate material for Exco report monthly and compile all other reports as required. Ensure material is received, compiled and distributed on time. Ensure reports are formatted to a professional standard.
  • Prepare professional presentations according to Line Manager requirements



  • Relevant NQF6 Secretarial/ PA qualification (National Diploma or Diploma).
  • Relevant training certificates where required


  • Minimum 3 years’ relevant experience as a secretary or personal assistant at an executive level in a corporate environment
  • Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook Experience
  • >3 years on SAP FICO and management of budgets (Opex and capex) across multiple cost centres
Competencies and Skills Makro Administrator internship 2024
  • Demonstrate Professional Judgment
  • Meet internal and external customer needs
  • Focus on execution and results
  • Plan for and improve performance
  • Build influence
  • Form relationships
  • Model ethics and compliance
  • Adapt professionally
  • Maintain a high level of confidentiality
  • High level of computer literacy required
  • Ability to interact at all levels of the organization internally and externally Must be confident in all communication and have a strong service orientation and focus. The ability to be pro-active
  • Ability to handle pressure in a professional manner
  • Ability to be assertive

“Employment Equity Policy Requirements may be applicable”

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