Aspen Clerical Assistant
Reference Number: CA2024
Job purpose
Receive delivery notes, load materials, dispatch trucks, upload information/documentation into ERP, and process sales orders.
Responsibilities for Aspen Clerical Assistant
Documentation, reporting & record keeping
- Complete goods receipt notes and carry out material verification.
- Generate sales orders.
- Generate picking lists, packing list, load plans, sales invoices, and de-shroud notices.
- Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items.
- Book the goods into the ERP System.
- Send Stores receipt note and purchase orders to Finance and the Lab.
- Assist in gathering the information required for reporting in the department or area of technical expertise.
- Compile detailed and standardized reports and consolidate documents.
- Retrieve supporting documentation and records to facilitate and support query resolution.
Investigating
- Prioritize issues and orders.
- Determine the cause of damaged goods.
- Escalate unknown causes to the superior.
- Track down mislabeled products and correct the labeling thereof.
General office support/Administrative support
- Coordinate project and office services.
- Perform advanced administrative, operational, customer support, and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning, and advanced research).
- Plan & process.
- Coordinate and provide input into work activities and priorities.
- Monitor adherence to schedules.
- Provide recommendations to management on improvement in processes.
- Provide guidance to and/or assist others with work activities.
- Check own work.
Stakeholder relations
- Communicate with internal stakeholders to achieve work objectives and to maintain relationships.
- Communicate with employees and management to assist and convey information.
Requirements for Aspen Clerical Assistant
Skills Required
Background/experience
- 1-3 years’ experience in an administrative role.
- Minimum of a 2-year Diploma in Administration.
Specific job skills
- Product knowledge (ERP System, Hardware, Database).
- Administration knowledge.
Competencies
- Planning and Organizing.
- Meeting Deadlines.
- Capturing Facts.
Work Level
- Junior
Job Type
- Permanent
Salary
- Market Related
EE Position
- No
